And if you’re not using Microsoft Planner, chances are To Do will serve you better than Tasks in Teams, as it allows users to create personal and Teams tasks. However, if most of your planning needs are non-task based you may choose to disable Microsoft Planner. For example, if you’re a small business and your team only needs to do basic project management, it’s possible that Microsoft Planner can meet all your needs, and having Microsoft Lists enabled will only lead to confusion. So how do you decide which apps to turn on and which (if any) to turn off? This, of course, depends on your specific organization’s needs and priorities.
While Microsoft Lists, Tasks in Teams, To-Do, and Microsoft Planner are all enabled by default, as an IT admin you have the option to disable them for some or all users. With all different list and task management apps available in Microsoft 365, it’s can be easy for users to get confused and be unsure which they should be using. Image: Microsoft Lists custom board exampleĪs an IT Admin, Should I Turn On All List/Task Management Apps? You can think of Microsoft Lists as a replacement for apps like Asana and Wrike from a list and table standpoint. You can use Microsoft Lists to create custom columns and tables, meaning you can use it to do things like track inventory, manage assets, make travel plans, and manage event itineraries. With Microsoft Lists, you are not tied to the Kanban board format of Microsoft Planner, so you can use it for different kinds of projects. You can certainly use it to replicate the functionality available in Microsoft Planner (although it would be more work that just using Planner), but the real value in Lists is that it can handle projects that are not strictly made up of tasks. Use Lists when you want a customized experience where you can control the fields, options, layout, views, and more. Microsoft Lists is perfect for scenarios where you need more flexibility and customization than Microsoft Planner allows. What is the ideal scenario for Microsoft Lists? And how exactly should we be using it? Image: Microsoft Lists across Microsoft Teams and Microsoft SharePoint However, you may be wondering how Microsoft Lists fits in with the existing Microsoft 365 tools that already exist to handle task and project management: To Do, Tasks in Microsoft Teams, and Microsoft Planner. This means users may no longer see a need to pay for these third-party apps. The new Microsoft Lists app adds a new way for Microsoft 365 project management apps to compete with task management apps like Wrike and Asana.
It enables users to track issues, assets, routines, contacts, inventory, and more using customizable views and smart rules and alerts to keep everyone on your team on the same page. While it’s presented as a brand new app, Microsoft Lists is actually a revamped and modernized version of Sharepoint Lists. With the launch of Microsoft Lists, users have a new way to manage projects, lists, and tasks right in Microsoft 365. Microsoft may have gone out of its way to keep Wunderlist alive, but its threat of pulling the app has made some people nervous.What does the dawn of Microsoft Lists mean? The Wunderlist purchase is somewhere in between.
The buyout of Sunrise, however, was less well received - people lamented the loss of Sunrise Calendar even as its features found their way into Outlook. Microsoft fared well when it snapped up Acompli to bolster Outlook on mobile. While there aren't any indications Microsoft is about to take up Reber's request, this does illustrate the mixed results of the company's app acquisition spree. The founder planned to improve it if he did get control, including improved performance, new features and open source code. At the same time, selling Wunderlist to Reber would create its own complications - To-Do would have a direct competitor using rival services. Wunderlist's cloud features still run on Amazon Web Services instead of Azure, The Verge noted, but Microsoft can't easily pull the plug after saying it would only shut down Wunderlist once To-Do had feature parity.
Reber added that he had "nothing but gratitude" for Microsoft, and that he was simply sad Wunderlist didn't go as planned. Microsoft could keep the team and its priorities - the developer just wants his pride and joy to remain intact. There are people who "still love and use it," Reber explained, and this would avoid their wrath while Microsoft shifts its focus to its To-Do app. The founder of 6 Wunderkinder, Christian Reber, has offered to buy back the task app to prevent Microsoft from shutting it down. Microsoft's acquisition of the Wunderlist team is creating friction years after the fact.
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